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FAQs and Glossary

Cumulative GPA

Is a calculation of the average of all of a student's grades for all semesters and courses completed up to a given academic term.

Grade Point Average (GPA)

A method of computing a numerical value for letter grades received in school by assigning each a numeric value and averaging the numbers.

Yearly GPA

Is a calculation of the average of a student's grades for all semesters and courses for a given year.


Frequently Asked Questions

My Account

I can't remember my password to login. What should I do?

Click here to visit our password reset page. Enter your email address and we'll send you a password reset link.

How do I get back to editing my student's transcript?

Go to our front page and log in, then click on MY ACCOUNT.

How do I add a second student to my account?

If you currently have only one student on your account and you want to add more students, you will need to purchase a 2+ Student Subscription through the HSLDA Store. Click on the new activation link that will be emailed to you and log in. You will now be able to create and manage transcripts for multiple students.

Will downsizing from multiple students to a single-student subscription affect my access to previous students' records?

If you currently have a 2+ Student Subscription and renew with a Single Student Subscription, you will lose the records for all but one student on your account.

How do I renew my subscription?

Click here to go to the HSLDA Store and select your subscription level.

If I purchase a subscription after completing my free 30-day trial, does it matter if I use a different email address on the new subscription?

Yes, it matters! Please use the same email address on your new subscription as you used to set up your free trial transcript account. Otherwise, your new activation code will be mailed to the old email address. You can change your email address after you activate your new subscription by logging into, clicking on MY ACCOUNT, and selecting "Change my email address."

How long will store my transcript? will store your data for five years. You will have access to your data only as long as your subscription is active. A lifetime subscription provides you with unlimited access to your data.

What does my 30-day free trial provide?

You'll have a complete access to all the features of for one student's records, except for printing. You must purchase a paid subscription in order to print transcripts.

If my account still appears to be in the free 30-day trial mode even after I purchased a subscription, what do I do?

Make sure you click on the activation link HSLDA emailed to you and complete the log in process. If you did not receive an activation email, please contact our office for assistance at (540) 338-8670 or

Filling out the Transcript Form

Does the student and school address need to be the same?

No. But in this transcript version, the student's address will be duplicated as the school address.

Should I include my student's social security number on the transcript?

A Social Security number is not required on a transcript. It will be requested on college applications in order to match up any financial aid or scholarship money that is received for your student.

Where do I enter my student's courses, grades, and credits?

Click any of the blue bars marked Freshman, Sophomore, Junior, or Senior to enter your student's courses, grades, and credits.

What if a course spans more than one year?

Usually a course is shown in the year it was completed.

Do I include SAT/ACT scores on the face of the transcript?

Test scores are usually included on the college application. You may also provide them in the misc/commentary section of the transcript.

Should I list awards, honors, and extracurricular activities on the transcript?

The transcript is a record of the academic courses your teen completed during high school. Any additional information regarding your teen's activities is best shown on an extracurricular sheet that may be attached to the transcript. See an example extracurricular sheet here.

How do I save what I wrote for later use? uses an auto-save feature so just type and we'll save your content for you.

Printing the Transcript and Making it Official

How do I print my student's transcript?

Log in to your account, click on PRINT in the top right corner of your screen, select "Download Transcript for [Student's Name]," save the downloaded PDF file to your computer, open the PDF in Adobe Reader, and select the print option to activate your home printer.

How do I purchase a copy of my student's transcript on watermarked academic paper?

Log in to your account. Click on the button next to your student's name labeled "Secure Watermarked Academic Transcript." Select the quantity and add to your cart. You will then be directed to the HSLDA Store to complete your transaction.

Who signs the transcript?

The parent or an official with the oversight school under which you are homeschooling typically signs the transcript.

Transcripts for Military Enlistees

Does the transcript need to be notarized?

It's usually not necessary to have the transcript notarized. However, if your teen is enlisting in the military, some recruiters prefer notarized transcripts. The notarization attests to the validity of the parent's signature not to the validity of the information provided on the transcript.


My student took Honors or AP courses. How do I calculate a weighted GPA?

To automatically calculate an Honors or AP course you'll need to type the word Honors or AP followed by a colon and then the course name in the Course Title field (e.g. Honors: Biology or AP: Latin). An Honors course will add a 1/2 point increase and an AP course will add a 1 point increase to the GPA. To label a course Advanced Placement or AP on your high school transcript, your syllabus for that particular course must be reviewed and audited by the AP Central Department of the College Board.

What is a weighted GPA?

Honors and AP level courses will weight the GPA because the grades receive higher than standard points; which, in turn, raise the overall GPA.
How to Compute a GPA

How is a yearly GPA calculated?

HSLDA's transcript service automatically calculates a grade point average. For more information on grade point average calculations see:
Computing a GPA

How is a cumulative GPA calculated?

The transcript service calculates a cumulative grade point average.
Computing a GPA

What GPA scale is used? uses a 4 point scale where an “A” is worth 4 points, “B” is worth 3 points, “C” is worth 2 points, “D” is worth 1 point, and an “F” is worth 0 points.

Is the GPA calculated weighted or unweighted?

If no honors or Advanced Placement courses are noted, the GPA is calculated as unweighted. If honors or Advanced Placement designations are used in the course title, the GPA will be calculated as weighted.

Grading Scales

What criteria can be used to award grades?

Parents or oversight groups will evaluate their teens' course work in order to award a grade.
For additional help see:
Grading Guidelines for High School Credit
Making the Grade: Why does Grading Matter?
Making the Grade: Tools for Evaluating Your Child's Work

What grading scale should I use?

Parents may choose the grading scale they wish to use. A ten point scale (90 – 100 A, 80-89 B, and so on) is often acceptable.

Do I need to include a grading scale or grading table on the transcript?

Including a grading scale on the transcript is optional especially if the student has taken outside classes where instructors used different grading scales than the parent. You as the parent will choose whether or not to include a grading scale.

Can I use plus and minus with the grade?

Yes. A plus (+) adds .3 to the grade point and a minus (-) subtracts .3 from the grade point when calculating a grade point average.


Is it okay to use pass/fail grades?

Yes, but since these grades will not factor into the GPA calculation, we suggest keeping them to a minimum. If your teen will be registering with the NCAA it converts all pass grades to a "D" grade and recalculates the grade point average.

One of my student's courses doesn't have a letter grade, only the word PASS or FAIL. Should I include this course on the transcript?

Go ahead and include the course along with the word PASS or FAIL in the corresponding grade field. Our auto-calculation technology allows you to show PASS/FAIL courses without factoring the credit(s) into the overall GPA.

Courses in progress

Do I include the senior year courses on the transcript if I don't have grades yet?
What do I show as grades in the senior year before any are earned?

Include the senior year courses on the transcript even though they are not yet completed. Simply indicate "IP" in the grade column showing that the courses are in progress.

My son has not yet completed 12th grade, but I would like to display his courses currently in progess. Can I do that?

Yes. In the Senior section (or any grade/section still in progess), list the course title and credit(s), but type “IP” in the grade field. Any course with this abbreviation for In Progress (IP) will not be included in the Total, Summary by Grade, or Cumulative GPA calculations.

Courses completed before 9th grade

Can I include high school courses taken prior to the 9th grade?

High school level courses in objective areas such as science, math or foreign language can be included on the high school transcript when taken prior to 9th grade. Keep good documentation of all high school courses.

How do I show courses taken before 9th grade on the transcript?

List any high school course taken prior to 9th grade in the freshman section and asterisk the course. In the miscellaneous section, indicate the courses that were taken prior to 9th grade.

My son took Algebra in 8th grade. How do I list this course on the transcript?

You can list Algebra or other courses taken in 8th grade in the Freshman section followed by an asterisk (e.g Algebra I *). Then add a note of explanation in the miscellaneous section (e.g. * Course taken as an eighth grader).

Assigning Course Titles and Credits

What do I need to think about when titling a course?

When titling a course on the transcript, use a brief, descriptive title so that others will have an accurate idea of the course content. Don't necessarily use the textbook title as the name for your course title.

How do I know how many credits a particular subject is worth?

Generally, 1 high school credit equals 120 hours of class work.

What is the average number of credits completed a year?

The average number of credits completed per year will vary depending on your student's future plans. Over the course of four years, the average number of credits completed for a general plan is 20 – 22 credits, for a college prep plan is 24 – 28 credits and for a rigorous college prep plan is 26 – 30 credits. For more details see A Guide for Homeschooling through High School.
Homeschooling Through High School

What unit should be used for credits?

Most states use the Carnegie unit which equates 1 credit for a year long high school course and ½ credit for a half year or semester long course if a standard high school textbook is used. Some states use a variation to the Carnegie unit by assigning 2 credits (Indiana), 5 credits (New Jersey), or 10 credits (California) for a year long course.

How are credits evaluated?

See these helpful tips: Evaluation of High School Credits

College credits earned during high school

How do I convert college credit earned during high school into high school credit?

Typically, a three to five credit college course taken in one semester converts to a one year long, one credit high school course. Local policies may differ.
Dual enrollment (concurrent enrollment)

How do I indicate college courses on the transcript?

Place an asterisk beside the course title and note in the "Miscellaneous" section of the transcript the school where the course was taken.

Non-homeschool credits earned during high school

Can I include courses on my transcript from year(s) my teen spent in the public/private high school?

The parent has the option of incorporating all high school work into one transcript or requesting a transcript from each school where the student attended.


What records are necessary to keep for the transcript?

See the "Records Made Easy" section of HSLDA's A Guide for Homeschooling through High School.

Do transcripts need to be part of my permanent records?

Yes. The transcript may be requested many years after high school graduation. It's recommended that it be printed off or saved electronically in your permanent records or given to your students for safekeeping.

Contact Us

Contact Us:

Still have a question?
Call us at (540) 338-8670 or email us at